What is ERP Training?
ERP Planning is a process that requires constant support and coordination of different groups including the vendor, investor, and employees. There is a misconception that ERP will work smoothly just by the implementation of the ERP tool. But the fact is that ERP implementation can ensure success only if the employees are able to use the ERP tool the proper way.
4 Benefits of Implementing End User ERP Training
1. Successful system implementation : An Enterprise Resource Planning system implementation is more than just getting the technology in place and organizations believe that employees will start using the system immediately after it is launched and training is not needed. With this belief, the ERP system ends up being unused. Therefore, an effective training should be considered high priority to successfully implement the ERP system.
2. Increases employees Productivity: Providing effective ERP training to the employees helps them do their work more efficiently and competently. They perform their job using less resources, money, and time, producing higher quality work.
3. Reduces cost and saves time The success of an ERP system depends on how the actual users adapt and use it at their jobs. Therefore, end users must be properly trained to utilize the functionality of the ERP system without any help and be more proficient and effective at the job and therefore reduce costs, save time and also improve processes.
4. Reduces risk Training everyone from top to bottom in the organization helps ensure that all employees are using the same data. This helps reduce the risk of human error in the processes and produce better-quality data. To make the training truly effective, it is essential that employees are trained on the functions and processes relevant to their job role.
Why are employee training programs the backbone of successful ERP implementation?
1. Increased employee productivity
Employees fail to take any initiative without efficient employee training programs. Instead, they wait for those who understand the nitty-gritty of the ERP software. On the other hand, the end-users can solve challenges without any external help if your organization creates employee-centric training programs. Moreover, they wouldn’t be required to refer to complicated documentations and training programs to remember every single function. A combination of these factors will result in increased employee productivity.
2. Makes the workforce more cost-efficienty
The best use of employee training is that your workforce will not have to always devise new ways of troubleshooting technical problems or wait for someone else to solve the issue. When your workforce is sufficiently trained to solve the challenges efficiently, you can rest assured that you are paying them for dealing with mission-critical issues instead of finishing trivial jobs. Initially, employee training programs might seem to be an extra overhead, but they help increase the employee cost-effectiveness substantially.
3. Reduces the risk potential
Learning and development programs are designed in a manner that enables employees to grasp skills for operating an ERP system. When your workforce will be able to use an ERP system to solve their daily challenges, they will save time and multiply their productivity. Learning programs are designed to help your workforce save time in troubleshooting technical faults by sticking to a particular blueprint.
4. Makes the workforce more time-effective
The critical benefit of using ERP software is that each department uses the same data repository to access crucial business data. This system provides dual benefits. Firstly, it allows each business department to be on the same page, making data redundancy and duplication error a thing of the past. Secondly, the fewer data repositories you have, the lower your exposure to cyber threats will be. Employee training is the surest way to lower your risk potential.
5. Helps retain the existing workforce
Companies often look for recruiting new employees after implementing an ERP system. It’s because the existing workforce resists using the ERP system and avoids training sessions. But companies must remember that it takes time for new employees to blend in with the company’s Mission, Vision, and Values (MVV) and align themselves with the organization’s future goals. Also, old employees are more loyal to the organization and have a deep understanding of its functioning, processes, and objectives.
ERP and Corporate Training :
ERPs often include human resource modules that integrate tasks such as recruiting, payroll and benefits, workflow management, and training. Integrating these systems automates processes, saving time and money, and enables better collaboration and data management. For example, ERPs can track regulatory requirements so that HR managers can track compliance with those requirements and training managers can develop training modules in the LMS to meet those requirements. Many ERPs also include sales modules that support sales and marketing processes such as customer interactions, data analysis and record-keeping. In this way, ERP can be viewed as a sales enablement tool that works in collaboration with sales managers, coaches and trainers to support the sales force. Organizations sometimes integrate their ERP with their customer relationship management (CRM) system, thereby improving sales processes by ensuring that all parties have all of the relevant information.